Project Coordinator (Finance)
Special Instructions to Applicants: Please attach a cover letter and a resume in the Supporting Documents section of the application .
About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors.These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.
About George R. Brown School of Engineering and Computing:
The George R. Brown School of Engineering and Computing ranks among the top 20 undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff and students in an inclusive environment.
We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought, and we support an inclusive environment that fosters interaction and understanding within our diverse community.
Position Summary:
The Department of Computational Applied Mathematics & Operations Research has an open Project Coordinator position. The role involves managing the daily operations of the research group of Professor Maarten de Hoop in the CMOR Department and supporting its members. Key responsibilities include drafting documents for presentations, grants, and reports, conducting research, making travel arrangements, and coordinating conferences and events. The position also handles financial tasks like processing transactions, managing budgets, preparing expense reports, and reconciling purchasing card statements. Additionally, it assists with fundraising, contract development, maintaining the group's calendar and website, and preparing various reports.
Ideal Candidate Statement:
The ideal candidate is well-organized, detail-oriented, and a great problem solver.
Workplace Requirements :
On campus position: This position is exclusively on-site, necessitating all duties to be performed in-person on Rice Campus. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $20.50 to $24.00
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
- Associate Degree
- 3+ years of experience in an administrative role
- In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
Skills:
- Advanced computer skills and demonstrated experience with office software and email applications
- Proven success in following through and completing projects
- Excellent organizational skills and attention to detail
- Excellent verbal and written communication skills
- Excellent customer service and interpersonal skills
- Ability to prioritize, multi-task, and assign work to others
- Ability to take initiative and ownership of projects
- Ability to routinely and independently exercise sound judgment in making decisions
Preferences:
- Bachelor's degree
- Three years of experience in a corporate or higher education environment
- Experience with integrated financial systems
- Familiarity with research proposal preparation and submission.
- Experience with compliance with agency and University regulations related to funding and expenditure
Essential Functions:
- Administers the daily operations of the research group and provides support to the group members
- Composes documents for presentations, course handouts, grants, conferences, seminars, and reports; performs substantial research, editing and fact-checking
- Makes complex travel arrangements
- Coordinates conferences, seminars, and events for the research group
- Processes a variety of financial transactions; monitors annual project budgets, and prepares expense reports and reimbursements for the research group members and visiting collaborators
- Submits purchase orders and requisitions and reconciles purchasing card statements
- Assists in fundraising and establishing new contracts with the energy industry and other organizations
- Maintains calendar
- Updates research website
- Assists with preparation and submission of various internal and external reports
- Performs other duties as assigned
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview
Rice Mission and Values: Mission and Values | Rice University
Rice University is an Equal Opportunity Employer committed to diversity at all levels. It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.
Rice University is committed to ensuring Equal Employment Opportunity and the full inclusion of all qualified persons in the workplace. This commitment includes providing reasonable accommodations to persons with disabilities. For applicants with disabilities who require a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource center at 713-348-5841 or adarice@rice.edu for support.
If you have any questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.
