Office Assistant (Finance)

Company Description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member's professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF's decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com .

Job Description

KPFF Consulting Engineers provides civil and structural engineering services to architects, government agencies, developers, contractors, and institutional clients. A professional and collaborative environment, we are dedicated to growing with our employees and allowing people to pursue their passions. This is a great opportunity to join a collaborative team at an award-winning Structural Engineering Firm.

Benefits

KPFF is proud to provide our qualifying employees with benefits options that fit their unique lives, including:

• • 7 paid holidays, and 2 floating holidays for you to use each year.
  • 2 weeks of vacation annually, with competitive seniority-based accruals.
  • 2 weeks of personal and sick time to care for yourself and your family members.
  • KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
  • KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
  • 40-hour work schedule, Monday through Friday.
  • Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
  • Semi-annual Bonuses.
  • Opportunities for educational events, relationship building, and fun!
  • This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

Pay Range

The pay range for this position is $24.04 - $29.per hour, depending on experience.

Qualifications

The ideal candidate desires to work with a team, is very organized, flexible with team needs, and has a history of providing excellent service.

• 2 years of full-time Administrative experience with High School Diploma required.
• Must work in our Orange County/Irvine office 8-5 PM Monday through Friday.
• Must communicate clearly and professionally in all modes of communication.
• Highly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Highly competent with PDF management and organization
• Competent with Microsoft Teams 365 and SharePoint
• Competent with office machines and operations
• Competent in proofing and quality control
• Positive attitude and ability to work in a collaborative team environment
• Adapt quickly, identify and resolve problems
• Strong attention to detail and time management
• A passion for continuous improvement

Responsibilities & Abilities

• The Office Assistant is part of an Administrative team reporting to the Office Manager.
• The Office Assistant will perform tasks alongside other members of the Administrative team in order to serve the business needs of the office.
• Ensures cleanliness of all office spaces and maintains stock and functionality of office kitchen equipment.
• Coordinate travel needs.
• Coordinate food orders for meetings.
• Other miscellaneous Administrative tasks as assigned.

Additional Information

Application Process

If you are interested in this position, please click on the "Apply" button below.

Physical Demands and Work Environment

• Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Orange County/Irvine.
• All duties are performed in a typical office environment while sitting at a desk or computer table.
• Duties require the ability to actively engage with a computer for several hours per day.
• May occasionally need to lift items up to 15 lbs.

Our Employees

Are valued and empowered, collaborative and team oriented, innovative in their approach and passionate about their work. They are reliable, trustworthy, and open with a high level of integrity. They value diversity, are inclusive and are committed to critically thinking through problems and finding solutions.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.