Administrative Support 2 - Soledad (Administrative)
An industry leader, The Wine Group is one of the world's foremost producers of award-winning wines across more than 60 wine brands and many winery facilities in California, New York, and Australia. Headquartered in Livermore, California, TWG is an industry innovator when it comes to developing, marketing, and selling wine brands beloved by consumers around the world, including Cupcake, Franzia, Benziger, Imagery, Tribute, 7 Deadly, Cooper & Thief, The Dreaming Tree, Charles Smith Wines, and more. The Wine Group believes in producing wine using sustainable and earth-friendly practices to foster healthy land and agriculture for generations to come. The company demonstrates environmental stewardship through its commitment to clean energy and by ensuring that all its owned vineyards are certified sustainable or biodynamic. To learn more, please visit: www.thewinegroup.com.
JOB SUMMARY
Responsibilities include providing clerical and administrative support to the winery operations by greeting customers/visitors, answering phone calls, generating, and tracking purchase orders, creating SOPs, budgeting and record keeping. Interface with Accounts Payable, Human Resources, Operations and Maintenance to maintain and ensure compliance with site regulatory requirements. Ideal candidates will have 2+ years of administrative experience, ideally supporting a manufacturing operation.
ESSENTIAL FUNCTIONS
- Interact and effectively communicate with all personnel, vendors, contractors, and peers in a team environment.
- Correspond and/or communicate with Export customer's proof of delivery.
- Creating and receiving POs.
- Track monthly spend by cost center.
- Assisting cellar with inventory control.
- Provide operational reports as directed by Ops Manager.
- Collect and report monthly KPIs.
- Assisting in recorded keeping of monthly tailgates.
- Ability to price items if needed with vendors and to renegotiate existing items for additional savings.
- Follow up on all open purchase orders, verify shipments.
- Provide Maintenance reports as directed by Maintenance Manager.
- Create Maintenance work order schedules.
- Work with TWG IT to streamline Maintenance's reporting systems.
- Work independently with minimal direct supervision.
- Ensure all purchase orders have appropriate documentation, packing slip and receiving receipt, COA.
- Perform safety and/or environmental inspections as assigned.
- Support and model all company procedures and policies.
- This job description reflects management's assignment of essential functions; it does not restrict the tasks that may be assigned.
QUALIFICATIONS
- Must be 18 years or older at time of hire.
- 2+ years of administrative experience, preferably supporting a manufacturing operation.
- High School Diploma or equivalent.
- Must have a valid California Driver's License and be able to drive for the organization.
- Must have a well-developed attention to detail, including ability to keep accurate records.
- Proficient computer skills, i.e., MS Office (Microsoft Outlook, Word, Excel, PowerPoint), JDE, etc.
- Must be able to read, write and speak English, comprehend, and carry out verbal and written instructions. Speaking Spanish is a plus / preferred.
- Possess excellent verbal and written communication skills in English. (Doing so in Spanish is a plus).
- Must pass a pre-employment physical and drug screen.
- Must embrace and demonstrate The Wine Group Core Values of Long-Term Sustainable Value Creation, while being Relentlessly Entrepreneurial, with Empowered People who are Responsible and Trustworthy and keep them in mind when making all decisions.
PHYSICAL DEMANDS
- Possess the ability to work in a fast-paced production environment.
- Working environment may be both indoors and outdoors, with exposure to related equipment and noise levels.
- Ability to perform tasks requiring bending, stooping, standing, and twisting in the storeroom environment.
- Must be able to lift and carry weights of up to 50 pounds at varying frequencies.
COMPENSATION
- Hourly Pay Range Posted: $21.01 - $31.49/hr.
- Actual compensation will be based on factors such as experience; skills, knowledge, and abilities; education; and other position related factors.
At The Wine Group, we are proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.
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NOTICE TO THIRD PARTY AGENCIES
Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
