Staff Analyst, Project and Portfolio Management (Project Management)

Salary Range: $6,806.73 - $9,820.80 Monthly

SUMMARY

The Project and Portfolio Management (PPM) Office is responsible for developing and overseeing a centralized project and portfolio management strategy across the Los Angeles County Department of Health Services (DHS), with an emphasis on providing oversight and management support for DHS strategic objectives.  The PPM Office sits within the DHS Population Health Unit and works with teams and projects across the Department.

ESSENTIAL FUNCTIONS

• Developing, maintaining and refining standardized project management (PM) templates that reflect PM best practices.
• Facilitating workgroups and/or 1:1 sessions with PM staff across DHS to communicate PM expectations and provide support with using required PM templates and tools.
• Developing and maintaining reports, dashboards, and other stakeholder materials to monitor and communicate the health of the DHS project portfolio.
• Developing and refining staff-facing training and reference materials to support overall project management capacity building across the organization.
• Learning, configuring, maintaining and optimizing the selected PPM collaboration platform.
• Supporting the PPM Director with oversight of DHS' strategic project portfolio.

JOB QUALIFICATIONS

The ideal candidate has a facilitative leadership approach and experience creating an inclusive environment for continuous learning and improvement.  They are a great verbal and written communicator, problem solver, and analytical thinker with the ability to engage stakeholders and understand and respond to their needs in rapidly changing environments.  The successful candidate will have recent tangible experience with project management that they can leverage to help other project managers improve their skillset.

Education/Experience

• 1+ years of experience in project management, which includes planning, scheduling, coordinating and monitoring activities and deliverables using a project work plan.
• Experience using common project management tools and templates, and familiarity with project management approaches/concepts.
• Experience developing a variety of stakeholder materials, including but not limited to data charts/reports, concise PowerPoint slides/stakeholder presentations, and staff training materials/guides.

Certificates/Licenses/Clearances

• Successful clearing through the Live Scan and health clearance processes with the County of Los Angeles.

Other Skills, Knowledge, and Abilities

• Knowledge of Excel formulas and/or Smartsheet is a plus

PHYSICAL DEMANDS

Stand: Not applicable

Walk: Not applicable

Sit: Frequently

Handling: Constantly

Reach Outward: Constantly

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 10 lbs

Push/Pull: Occasionally - Up to 10 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

 

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

See job description