Harbor Group Management

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Affordable Housing Regional Compliance Manager (Finance)



JOB SUMMARY: The Regional Compliance Manager will oversee all aspects of housing compliance for the assigned portfolio. This position supports the Regional Compliance Specialist(s) as well as the on-site Regional Recertification Specialist(s) with compliance matters and directly reports to the Director of Compliance, Affordable Housing. The role requires a person with knowledge of local, state, and federal affordable housing requirements. This position is based out of the Northern Virginia/DC market.

Essential Functions:

Responsible for collecting, analyzing, and summarizing compliance data from various areas of the affordable housing program. Regional Compliance Manager must be a self-starter and possess the ability to work independently, exercise sound judgment, have intricate problem-solving skills, and be able to work under pressure. This position requires up to approximately 25% travel to various communities within the assigned portfolio.

DUTIES INCLUDE, BUT ARE NOT LIMITED TO:

  • Work in accordance with Harbor Group's Standard Operating Procedures and HUD Handbook 4350.3
  • Oversee day-to-day compliance operations within the assigned portfolio.
  • Preparation of work schedules for on-site Reginal Recertification Specialist(s).
  • Maintenance of various affordable housing programs identified within the Regulatory Agreement for each property within the assigned portfolio.
  • Review initial and annual certifications to ensure eligibility of the applicant and/or resident on the various affordable programs within 24-48 hours of submission by onsite team members and/or a Regional Recertification Specialist.
  • Review and approve interim rent changes to ensure rent limits are in accordance with HUD, LIHTC, and HOME programs within 36 hours of submission by onsite team members and/or Recertification Specialist.
  • Independently respond to inquiries from any team member submitted verbally and/or in writing with respect to various affordable programs.
  • Monitor and provide status and reporting of past due recertifications to the Director of Compliance, Affordable Housing, and others as directed.
  • Develop and implement corrective action plans in collaboration with the Regional Manager and Regional Recertification Specialist for communities within the assigned portfolio that are out of compliance.
  • Timely and accurately prepare and submit required annual and/or monthly reporting with respect to federal, state, and county lender requirements, placing all applicable correspondence within property SharePoint.
  • Perform internal validation activities of data within Harbor Group Systems, and monitor 3 rd party state-required system(s).
  • Collect, analyze, and summarize compliance data from Regulatory Agreements, utility allowance schedules, and rent and income limits to compose profiles for individual sites within assigned portfolio.
  • Perform and/or oversee annual internal audits of each property in assigned portfolio as defined within the Harbor Group standards.
  • Prepare all audit and post-audit responses for submission to the applicable agency and all parties required, as defined by the Director of Compliance, Affordable Housing.
  • Attend in-person physical file audits to support external or 3 rd party auditors within assigned portfolio.
  • Develop and lead training sessions and/or meeting agenda topics focused on various compliance-related guidelines, rules, Harbor Group SOPs, and best practices used within the industry.
  • Act as liaison between the site teams/regional operation leadership and the compliance department to provide assistance where needed.
  • Attend industry training(s) as required.
  • Perform other duties and support special projects as assigned.

QUALIFICATIONS:

  • A minimum of five (5) years-experience in compliance monitoring of affordable & LIHTC multifamily housing properties
  • Strong written and verbal communication skills
  • Proficient in Microsoft Word, Excel and Outlook
  • Strong knowledge of LIHTC and HUD regulations
  • Strong knowledge of the IRS 8823 Guide as well as the HUD Manual 4350.3
  • Ability to work in a fast-paced environment
  • Ability to take charge and ownership of projects
  • Self-starter and independent worker
  • Intermediate-advanced knowledge of MS Office- Outlook, Word, Excel, Power Point
  • Intermediate-advanced knowledge of property management software, MRI products is a plus
  • Ability to develop advanced knowledge of other programs or systems as needed.
  • Previous experience managing and directing the work of others
  • Ability to manage multiple projects at the same time, while meeting regular deadlines
  • Strong attention to detail, highly organized, and able to adhere to detailed processes
  • Proven ability to effectively communicate with diverse groups such as customers, supervisors, and teammates
  • Demonstrated ability to change direction and reprioritize task
  • Exceptional communication and presentation skills including involvement with executive level communications
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