Office Supervisor (Administrative)
Job Summary
The Office Supervisor for our Hauppauge, NY facility will report to the Operations Manager and will manage staff, foster a positive work environment, and ensure positive customer experience and proper departmental operation. We are looking for an energetic professional who does not mind wearing multiple hats. Experienced in handling a wide range of administrative and support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the challenges of supporting activities of diverse teammates and customers.
This isn't just a job – it's a starting point to an awesome career with a great company. We hire motivated individuals who want to grow with us. We will equip you with the knowledge and skills you need to succeed. We have an incredible track record of promoting from within at our facility. Opportunities to advance into higher roles of responsibility and pay are everywhere. You can be our next success story!
This role is perfect for an individual who approaches their work professionally loves to be a part of a team and wants to help us get better every day. If that sounds like you, come join this industry leader!
Job Responsibilities:
- Responsible for partnering with, servicing, and increasing sales for assigned accounts.
- Manage invoicing, processing, and collections in compliance with company's policies and vision
- Accountable for meeting and exceeding performance goals and objectives to achieve customer demand while ensuring accuracy and upholding quality control standards
- Responsible for smooth running of office including general office administration, ordering office supplies, oversight of office vendors
- Oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control.
- Implements procedures and policies for all administrative activities.
- Manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations.
Job Highlights
The posted range for this position is $70,000-$90,000, which is the expected starting base salary range for an employee who is new to the role to fully proficient in the role. Many factors go into determining employee pay within the posted range including prior experience, current skills, location/labor market, internal equity, etc.
Skills, Knowledge and Ability Requirements
- A minimum of 3-year experience; glass industry preferred
- High School Diploma or equivalent; College Degree preferred
- Strong organizational and listening skills
- Ability to work independently and prioritize work with deadlines
- Ability to work in a fast paced, team environment to meet required deadlines
- Utilizes strong time management and organizational skills to successfully multi-task
- Must be able to communicate effectively and conduct themselves professionally, with excellent written and verbal communications
- Able to read and perform mathematical calculations, and write measurements in number fractions at a high school education level
- Ability to read, interpret and understand drawings and specifications
- Computer experience a must and typing of numbers with accuracy
**reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties of the job**
Work Environment
- Primarily works in an office environment with controlled climate.
- Ability to perform light hand activity work at a computer/telephone station in an office environment. Position is primarily sedentary.
- Some duties may involve being in a plant environment where noise levels can be moderate to high and be subject to the same general climate conditions of the region (heat, cold, humidity, etc.).
- Chemicals, dust, pollen and other typical airborne particulate matter are present within the atmosphere of the production floor and may create some odors in the plant. The Company, in an effort to provide its employees with a safe and healthy working environment, limits exposure to chemicals through written procedures, engineering controls and PPE.
- While the chemical exposure and odors are under acceptable levels set by OSHA and the WCB, they nevertheless, can be smelled and are handled according to the company's hazardous communication program.
Physical Activities/Demands
Activity
Occasional
(0-32x/shift)
Frequent
(33-200x/shift)
Constant
(201+x/shift)
Bend/Twist
X
Carrying
X
Kneel/Crawl
X
Ladder/Scaffold Climbing
X
Reaching
X
Repetitive Use
Wrist/Hand/Fingers
X
Shoulder/Elbow
X
Hip/Knee/Ankles
X
Standing
X
Sitting
X
Stoop/Squat
X
Stair Climbing
X
Typing/Keyboarding
X
Walking
X
Other (Explain)
For the following physical activities, list amount of both measurements (how often and how much).
Lifting
Occasional
Occasional
Occasional
Occasional
Lbs. of force measured
· (0-15)
(15-30)
(30-50)
(50-75)
Pushing/Pulling
Occasional
Occasional
Occasional
Occasional
Lbs. of force measured
· (0-15)
(15-30)
(30-50)
(50-75)
- The duties listed above are intended only as illustrations of the various types or work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
- The job description does not constitute an employment contract between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
What OBE Offers You
- Advancement opportunities
- Paid time off and paid holidays
- Market competitive 401(k) match
- Industry-leading medical, dental, and vision benefits
- Short-term and long-term disability coverage
- Life Insurance
- Employee assistance program
Work Today, Get Paid Tomorrow!
Oldcastle BuildingEnvelope has partnered with DailyPay to offer you the ability to access your earnings before your next paycheck based on current hours worked. Certain terms and conditions apply.
About OBE
At OBE, we believe the work of our employees truly matters. From apartments in New York to office buildings in Toronto, stadiums in Dallas, and universities in Atlanta, our teams contribute to the projects that shape the world where we live, work, heal, and play.
OBE delivers products to a broad customer base of architects, glaziers, contractors, and developers serving diversified residential and commercial construction end-markets. With over 6,700 employees, we operate 82 manufacturing and distribution facilities in five countries.
If you want to help us build something great- we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager for consideration. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! Only online applications will be accepted.
OBE is an Affirmative Action and Equal Opportunity Employer.
EOE/Vet/Disability--If you want to know more, please click on this link.
Oldcastle BuildingEnvelope is an E-Verify Employer.
#OBE
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Administrative
