Supv, Records & Document Services (Administrative)

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Job Summary

Supervise Records department personnel as part of the maintenance, development and site implementation of various fleet processes as defined by the fleet/site document control program. Scope includes review, FileNet entry, duplication, and distribution of procedures, engineering documents and all applicable fleet/site documents. Also responsible for select administrative services to the station include responsible for section level budget development and control.

Job Description

Key Accountabilities

• Supervise union personnel who perform processing of procedure revisions, scanning records for storage, updating drawings, processing company mail, document shredding and document mass reproduction for the site.  
• The Supervisor of Document and Procedure Control is the site owner for the documentation control program and is responsible for development, maintenance, and site implementation of the following fleet processes, programs, and procedures: 1) Document Control 2) Procedure Review and Approval, 3) Procedure formatting and content requirements (Procedure Writer's Guides) 4) Document Hierarchy 5) Program Manual, 6) Business Practice, 7) Reference Material Development review and approval 8) Procedure Writer Training 9) Form Control, and 10) Procedure Validation.  
• Ensures that procedure packages are reviewed for accuracy and meet the requirements of the procedure review and approval process prior to release for implementation.  Responsible for administrative functions associated with all station and fleet procedures, including format, reproduction, distribution, and control of revisions. 
• Ensures that engineering documents/packages are reviewed for accuracy and meet the requirements of the engineering change process prior to release.  Oversees the storage, duplication, and distribution of engineering documents, utilizing appropriate records retention facilities.  Document types include engineering drawings (preliminary and final), vendor technical information and manuals, and engineering records (e.g., packages associated with modifications). 
• Ensures Modification Coordinator activities as defined in the Engineering Change process are completed, including coordinating and ensuring configuration control documents are issued to allow operational acceptance following modification implementation.
• Ensures that other documents are reviewed for program acceptability prior to release. 
• Participates on the Procedure and Document Control standardization/peer teams to develop and implement continuous process improvement and to maintain process compliance with 10CFR50 Appendix B and ANSI 18.7 requirements. 
• Ensures all legal and regulatory requirements for document control are fulfilled at the station and posts all station procedures as well as drawings and other controlled documents in the electronic system (FileNet).  Has site responsibility for the content manager side of the FileNet application. 
• Coordinates training activities for assigned records staff and records custodians. 
• Oversees the long-term storage and retrieval of physical plant records stored off-site at approved record storage facilities.
• Provides duplicating services for the site including procedures, engineering documents, presentations, handbooks, lanyard cards, training materials, general communications, etc. 
• Ensures internal Company mail, U.S. mail, and overnight priority mail are all prepared and distributed throughout site locations in a timely manner with records storage requirements considered. 
• Coordinates work with other departments/section/units. 
• Ensures all activities are completed in accordance with standardized fleet practices, policies, and procedures. 
• Ensures section budget is developed and maintained. 

Education, Experience, & Skill Requirements

• High School diploma or equivalent required.
• 3 – 5 years' experience in records or procedure management. 
• Must reside within site specific emergency response organization (ERO) response time.

 

Qualifications Preferred: 

• Bachelor's degree or associate Degree with 3 years' experience in records or procedure management OR 10 years' experience in document or procedure programs/management.
• Demonstrated thorough knowledge of nuclear legal and regulatory requirements for document and procedure control.  
• Demonstrated ability for solving technical problems and analyzing data.
• Excellent communication skills, verbal and written as well as the ability to relate well with co-workers, customers, and management.
• Experience working with engineering documents/processes and/or procedures processing and control and automated document management systems
• Exhibits a high degree of nuclear professionalism, nuclear safety conscious, maturity, good judgment, personal integrity, leadership ability, a sense of empowerment and motivation to drive excellence in performance.
• Experience working with bargaining unit contracts to the site specific, where applicable.  
• 3 years of previous leadership experience.

Job Family

Plant Operations

Company

Vistra Nuclear Operations Company

Locations

Oak Harbor, Ohio

Ohio

If you currently work for Vistra or its subsidiaries, please apply via the internal career site.

It is the policy of the Company to comply with all employment laws and to afford equal employment opportunity to individuals in all aspects of employment, including in selection for job opportunities, without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, genetic information, military service, protected veteran status, or any other consideration protected by federal, state or local laws.

 

If you are an individual with a disability and need assistance submitting an application or would like to request an accommodation, please email us at assistance@vistraenergy.com to make a request.