Executive Assistant to Chief Executive Officer (Finance)
About The Role:
We are looking for a proactive and highly organized Executive Assistant to provide essential support to the CEO and other C-suite executives. In this hybrid role, you will be a trusted partner to the executive team, managing key administrative, operational, and project-based tasks. This position requires a self-confident professional who is skilled at handling confidential matters with discretion, streamlining communication, and contributing to strategic initiatives that drive company growth. If you're an adaptable, detail-oriented individual with a passion for supporting leadership, this is an exciting opportunity to make a meaningful impact in a fast-paced, dynamic environment.
What's In It For You!
- Competitive Pay : Our employees are the best part of our company. We want you to feel valued, appreciated, and included. Because of this, we make sure your hard work is recognized.
- Paid Leave (US ONLY): Enjoy time away from work with Company paid holidays, and flexible working schedules. We are a Company that values you and makes sure you take time for yourself.
- 401(k): Prepare for a secure retirement with our 401k plan, which includes an employer matching contribution.
- Comprehensive Health & Wellness Plans: We want to be here for our employees throughout all stages of life, which is why we offer a wide range of resources, information, and support during your career with us.
- Global Team: With our state-of-the-art corporate headquarters in Rock Hill, South Carolina, our global team has a presence across more than 15 countries worldwide. Experience a workplace comprised of talented individuals who are passionate about serving our customers and each other.
- Innovative Culture: Innovation is at the heart of what we do! Since our founding in 1986 by Chuck Hull, the inventor of 3D printing, we have continuously pushed the boundaries of what is possible with additive manufacturing. When you join 3D, you will have the opportunity to work with cutting edge technology in an innovative and collaborative culture!
- Talent Development: At 3D Systems, we invest in talent programs to support employees with opportunities to grow, contribute, develop, and thrive in their careers.
- Connection & Engagement Opportunities: We strive to cultivate an environment where our diverse global workforce can connect and thrive. Our Employee Resource Group program, Employee Recognition program, and 3D Gives Back program, are just a few examples of how you will be empowered to build connections, celebrate wins, and make a meaningful impact.
What We Are Looking For
- Completes a broad variety of administrative tasks for the President & CEO with secondary support to other C suite leaders.
- Support Board activities, including scheduling board meetings, preparing for upcoming meetings, taking notes during board meetings, etc.
- Coordinate and manage a complex calendar, scheduling appointments, meetings, and personal commitments.
- Organize travel arrangements, including flights, accommodations, remote work setup, and local transportation.
- Monitor and manage the CEO's inbox, responding where appropriate, flagging high-priority items, and ensuring timely follow-up.
- Act as a key liaison across departments, ensuring seamless communication and collaboration between internal and external stakeholders.
- Proactively identify opportunities to streamline processes, improve workflows, and enhance the CEO's productivity.
- Prepares Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of the President and objectives for the organization.
- Takes and transcribes meeting minutes and composes and prepares confidential correspondence, reports, and other complex documents.
- Creates and maintains databases and spreadsheet files.
- Perform other duties as assigned.
- Bachelor's degree preferred
- Previous CEO admin support is required that includes at least five years' experience supporting a high-level executive at a publicly traded company
- Demonstrated proficiency in Microsoft Office Suite including Word, Excel, PowerPoint and Outlook, experience in Visio and Project helpful
- Must have the ability to manage diverse volume of work and manage appropriate priorities
- Able to remain extremely professional, composed and competent in multi-task, rapid change environment
- Proven discretion with highly confidential information/documents
- Excellent written and verbal communication skills with the ability to professionally interact with all levels of the organization
- Exceptional attention to detail
- Solid experience with scheduling and travel coordination
- Demonstrated ability to use professional concepts and company objectives to resolve complex issues in creative and effective ways
- Ability to exercise judgment in selecting methods and techniques for obtaining results
- Flexibility in work schedule for crunch periods is required
